Privacy & Cookie Notice
Last updated: January 2026
The Dodds Legacy (“we”, “us”, “our”) is an organisation dedicated to supporting individuals through access to courses, mentoring, and skills development.
This Privacy & Cookie Notice explains how we collect, use, store, and protect your personal information when you visit our website or apply for one of our courses.
Who we are
The Dodds Legacy is responsible for determining how and why your personal data is processed.
If you have any questions about this notice or how we handle your personal information, please contact us at:
Email: application@thedoddslegacy.co.uk
Postal address: 3 Barbauld Close, Palgrave, Suffolk – IP22 1BJ
How we collect your personal information
We may collect personal information about you when you:
- Apply for a course or programme
- Request information about our courses or mentoring
- Communicate with us by email or via our website
- Complete an application form or survey
- Engage with a mentor as part of one of our programmes
The personal information we collect
The information we collect may include:
- Full name
- Email address
- Phone number
- Educational background or employment details
- Information provided as part of your course application
- Any additional information you choose to provide to support your application
We only collect information that is relevant and necessary for the purposes set out below.
How we use your personal information
We use your personal information solely for the purposes of administering our courses and mentoring programmes, including:
- Assessing and vetting applications for courses
- Communicating with you about your application
- Managing participation in our courses and programmes
- Sharing relevant application information with mentors to support and guide applicants
- Maintaining records of current and past applicants
- Improving our website and application processes
We do not use your personal information for marketing purposes, nor do we sell your data to third parties.
Sharing your personal information
We may share your personal information:
- With mentors involved in supporting applicants, strictly for mentoring and assessment purposes
- With service providers who support the operation of our website or systems (under appropriate contractual safeguards)
- Where required by law or regulation
We will never share your personal information with third parties for their own marketing purposes.
Our lawful basis for processing your personal information
Under the UK General Data Protection Regulation (UK GDPR), we rely on the following lawful bases:
- Consent – where you have given clear permission for us to process your data
- Contractual necessity – where processing is required to administer your application or participation in a course
- Legitimate interests – where processing is necessary to operate and improve our programmes, provided your rights are not overridden
You may withdraw your consent at any time by contacting us using the details above.
Your rights regarding your personal information
Under UK data protection law, you have the right to:
- Be informed about how your data is used
- Access the personal data we hold about you
- Rectify inaccurate or incomplete data
- Erase your personal data, where appropriate
- Object to how we process your data
- Restrict processing of your data
- Data portability, where applicable
We do not carry out automated decision-making or profiling.
To exercise any of your rights, please contact us. We may request proof of identity and will respond within one calendar month.
If you are unhappy with how we have handled your personal data, you have the right to complain to the Information Commissioner’s Office (ICO).
How we keep your personal information secure
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.
Access to personal information is limited to those who need it for legitimate purposes.
How long we keep your personal information
We retain personal information only for as long as necessary to:
- Assess and administer course applications
- Support mentoring relationships
- Meet legal or regulatory requirements
Data is securely deleted when it is no longer required.
Cookies
Cookies are small text files placed on your device to help websites function properly and improve user experience.
You can manage or delete cookies through your browser settings. Disabling cookies may affect how the website functions.
Types of cookies
- Session cookies – deleted when you close your browser
- Persistent cookies – remain until deleted or expire
Categories of cookies
- Necessary cookies – required for the website to function
- Analytical/Performance cookies – help us understand how visitors use the site
- Functionality cookies – remember user preferences
We use a cookie consent tool to manage optional cookies.
Third-party services
Our website may use trusted third-party services such as:
- Website form providers (e.g. Jotform)
- Analytics services (e.g. Google Analytics)
- Web fonts or performance tools
These providers process data in accordance with their own privacy notices.
Photography and video recording at events
From time to time, The Dodds Legacy may take photographs or record video and audio at events, courses, or programmes we organise.
These images and recordings may include attendees and may be used for:
- Promoting The Dodds Legacy and its courses
- Educational or informational purposes
- Use on our website, social media channels, or other communications
We rely on our legitimate interests to record and use imagery at events where it is reasonable to expect recording to take place. Where required, or where individuals are clearly identifiable and featured, we will seek explicit consent.
If you do not wish to be photographed or recorded, you may notify a member of staff at the event or contact us in advance, and we will take reasonable steps to accommodate your request.
If you later wish for an image or recording of you to be removed, please contact us using the details in this notice.
Links to other websites
Our website may contain links to external websites. We are not responsible for the privacy practices of other sites, and we encourage you to review their privacy notices.
Updates to this notice
We may update this Privacy & Cookie Notice from time to time to reflect changes in our activities, systems, or legal obligations. Any updates will be published on this page.